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2012 Contracts coming in early 2012 check back soon! 2011 POWELL FESTIVAL FOOD VENDOR CONTRACT PRINT Company Name _______________________________ Website ______________________ Contact(s) _________________________________________________________________ EMAIL* _________________________________________________________________ (*Required for confirmation purposes. Email list is not distributed. No Email? Include S.A.S.E. with postage, required.) Mobile (during Festival hours) ( ) ___________________________________________ Phone: Day ( ) ________________________Fax ( ) _________________________ Address __________________________________________________________________ City ___________________________________State _____________Zip ______________ INCLUDES · All items shall fit within leased area. · Electricity and water available. · 20’x20’ Canopy Rentals available. See below. · 50% advertising discount in 20,000 Powell Festival Programs (full-color) FEES: Now includes (1) assigned PARKING SPACE for vendor's personal vehicle: duration of entire event; attached to Food Court; parking space is 18'x9' maximum. ____ $ 425 (20’x20’) ____ $ 575 (20’x30’) ____ $ 699 (20’x40’) RENTALS (LIMITED QUANTITIES.) ____ $260 Use of Festival-installed 20’x20’ Canopy (without sides) ____ $60 Use of additional assigned personal vehicle PARKING SPACE: duration of event; near Food Court; parking space is 18’x 9’ maximum. VENDORS SHALL PROVIDE · If Trailer, entire length including tongue: _____________Feet -or- if tent or canopy, all shall fit within leased area · All tables, chairs, supplies, everything needed for booth. · Electric, Water connections approved by Food Court Manager. · My electric needs: Amps _____________ Volts ____________ Other ____________ · Proof of Insurance with HISTORIC DOWNTOWN POWELL, INC as named insured. ____ Enclosed ____ To be mailed by 6/1/11 REGULATIONS · Maximum of 4 Main and 4 Lessor menu items permitted, including beverages PER Booth. If two Booths, up to 8 Main & 8 Lessor items permitted. · Some vendors choose NOT to sell beverages because ALL soda, water and ice must be purchased from Festival, including that for personal/staff use or for food temperatures. · Charitable Groups may exclusively sell beverages if pre-approved. · For-profit Vendors shall NOT sell any soda or water. Other approved Beverage items (some teas, coffees, juice boxes, milks, misc., etc.) shall be listed as a Lessor item. Questions: call 614-396-3336. · Maximum of 2 Lemon shake-ups or Funnel cakes vendors per Festival. · Maximum of 1 (regular sized) Hot-dog or Pizza vendor per Festival. · Vendors will be notified upon acceptance if any items are NOT approved, within 2 weeks. | MAIN MENU ITEMS | LESSOR MENU ITEMS | | 1. | 1. | | 2. | 2. | | 3. | 3. | | 4. | 4. |
FESTIVAL DATES (HELD RAIN OR SHINE) 2011: Friday June 24 (5:00-11:00PM) & Saturday June 25 (Noon-11:00PM) CONFIRMATIONS · Vendors receive notification of acceptance including complete Rules of Conduct no later than 6/17. If Contract is not accepted, fees are returned within 30 days and act as notification of such. · All Fees must be Pre-paid. · Nonrefundable once accepted. · $30 fee for insufficient funds. · Complete Staging Instructions (includes instructions on times, parking, tear-down requirements, etc.) sent via email no later than June 18. If no email, SASE must be included with Contract. · Contracts can be refused for any reason. STAGING RULES · Vendors must incur all labor duties during staging. Festival staff/volunteers are not permitted to assist Vendors. · Vehicles permitted on grounds up to 1 hour during the following times (only): If arriving Thursday of Festival weekend, anytime from 6:00PM until 8:00PM (only) If arriving Friday of Festival weekend, anytime from 9:00AM until 2:00PM (at latest). To replenish items on Saturday, anytime until 11:00AM (at latest). For the safety of Powell Festival’s 20,000+ visitors, staff and vendors, staging directions must be respected. Initial here to show acceptance._______ The undersigned Exhibitor agrees that this is not a lease but only permits the temporary use of space provided for the duration of the “Powell Festival” and acknowledges that its activities in conjunction with the event are done at own risk. The undersigned, who is authorized to execute this agreement on behalf of Exhibitor, warrants that they shall hold harmless and indemnify Historic Downtown Powell, Inc. (HDPI), Powell Festival Club, City of Powell, their members, sponsors, volunteers, agents, officers, directors and employees from any and all claims from any cause, for injury, damage, loss, theft, actions, claims and liabilities to persons or property arising out of its activities. All of the above regulations must be observed or HDPI reserves the right to have offenders of any regulations immediately removed without refund. The undersigned agrees to abide to all terms and conditions set forth therein. Signed: ________________________________________________Date: __________________ Signed: ________________________________________________Date: __________________ Please return entire Contract and all fees by April 30, 2011. Checks payable to: “Historic Downtown Powell, Inc.” or “HDPI”. Office: 614-396-3336, Fax: 614-885-5339, Email:
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Mail to: Historic Downtown Powell, Inc., c/o Powell Festival, 44 N. Liberty Street, Powell, OH 43065 www.visitpowell.com
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